Stop Paying for
SAP Licenses You Don't Use
SAPOptimize cross-references login activity, role assignments, authorization objects, and T-code usage to surface every wasted license, redundant role, and security risk — automatically, in under 3 minutes.
Every Month You Wait,
the Bill Gets Bigger
Most organizations have no clear picture of who actually uses their SAP system — and they pay for it, every single month.
Licenses Nobody Uses
You're paying full price for accounts that haven't been accessed in months — or years. Every month of delay is real money left on the table.
A significant share of SAP licenses in large environments are allocated to users who rarely or never log in
Ghost Accounts & Former Employees
Departed employees and contractors often retain active system access long after they've left — creating both a cost and a serious security liability.
Former employees and contractors often retain active accounts long after offboarding — a common finding in SAP audits
Expired & Locked Accounts
Expired validity dates and locked accounts accumulate silently, adding noise to every audit and consuming licenses that could be reallocated.
Without automation, tracking expired and locked accounts typically requires manual effort across multiple SAP transactions
Audit Risk You Can't See Coming
SAP license audits are complex and expensive. Without visibility into your user landscape, you're one audit away from an unexpected six-figure true-up.
SAP license audits can result in substantial true-up costs — especially when inactive or over-licensed users go undetected
Complete License IntelligenceEngineered for SAP
SAPOptimize is a multi-layer analysis engine — it doesn't just flag inactive users. It maps authorizations, detects unused T-codes, identifies redundant role pairs, and scores every security risk automatically, with zero manual configuration.
Top Recommendations
Three Steps to Complete Clarity
No training required. No consultants needed. Just upload and see results.
Upload Your User Export
Export your user list as an Excel or CSV file — no system credentials, no direct connection. Just the file.
We support standard exports from all major SAP environments. Drag & drop or browse.
Automatic Analysis Engine
Our system cross-references login activity, account validity, license type, and role assignments — all automatically.
No manual configuration. The analysis runs in seconds and flags every inefficiency.
Clear Results & Action Plan
Get a prioritized dashboard with savings estimates, risk levels, and specific users to action — ready to share with leadership.
Save results to your dashboard or share the action list directly with your team.
No account required. No credit card.
Inside the Engine
A unified intelligence layer across licenses, authorizations, T-code usage, and role structure — all in one dashboard.
Latest: USR02_20241231.xlsx· 31 Dec 2024
Total Users
0
Active Users
0
Optimization Candidates
0
Est. Annual Savings
€0K
Top Priority Action
89 expired accounts detected — immediate deactivation recommended to reduce audit exposure
User Segments
Distribution across categories
Risk Metrics
Security Risks
5 critical issues require immediate action| Type | User | License | Last Login | Status | Risk |
|---|---|---|---|---|---|
| SENSITIVE | J.SCHREIBER | Professional | Never | EXPIRED | HIGH |
| SENSITIVE | M.LINDEMANN | Professional | 382 days | INACTIVE | HIGH |
| GHOST | T.PATEL | Professional | 201 days | INACTIVE | MED |
| GHOST | C.NGUYEN | Limited | 12 days | ACTIVE | LOW |
| SENSITIVE | R.OKONKWO | Professional | Never | LOCKED | HIGH |
Unused T-Codes
Role Cleanup
This is a sample report. Your real analysis will reflect your actual user data.
Segregation of Duties,Detected Automatically
SAPOptimize cross-references every user's T-code access against a built-in SoD conflict matrix — flagging users who hold both sides of a critical control without any manual configuration.
User can create vendors and initiate payments — enables fraudulent vendor schemes.
User can create vendors and raise purchase orders — classic procurement fraud vector.
User can write ABAP code and deploy it to production without a second approver.
User can post invoices and release payments — bypasses the two-person rule.
30
SoD conflict rules
30
Critical T-codes tracked
100%
Automated — no manual config
Finance, Procurement, HR & Basis rules
30 pre-built conflict rules across 8 SAP functional areas (Finance, Procurement, Sales, HR, Basis…) — no configuration needed.
T-code level precision
Conflicts are detected at individual T-code level via AGR_1251 — not just role names.
Critical T-code access inventory
30 high-risk transactions (F110, PFCG, SE38, STMS, PA30, SM36…) tracked across your entire user base.
Audit-ready output
Every violation is documented with conflict ID, risk level, and a plain-language explanation ready to share with auditors.
Choose How to Export Your Data
Pick the method that fits your setup. Both options require only a standard SAP user export — no system credentials shared with us.
Built for Enterprise Security Standards
We understand that SAP user data is sensitive. Every design decision was made with enterprise security requirements in mind.
Your Data Never Leaves Your Control
Zero RetentionFiles are processed in an isolated, temporary environment and deleted immediately after analysis. We never store, share, or monetize your data.
Enterprise-Grade Encryption
TLS 1.3All file transfers use TLS 1.3 encryption in transit. Analysis runs in an isolated sandbox — no external service access, no third-party sharing.
On-Premise Deployment Available
Self-HostedFor organizations with strict data governance requirements, we offer a fully self-hosted version that runs entirely within your infrastructure.
GDPR & Compliance Ready
GDPRBuilt for European enterprise compliance. No personal data is retained beyond the session. Full audit trail available on request.
How your data is handled
No data is written to disk, stored in a database, or shared with third parties.
Common Questions AboutSAP License Optimization
Everything you need to know before you start.
Find Out What Your SAPLicenses Are Really Costing You
Upload your user export and get a complete cost and risk report in under 3 minutes. No configuration, no consultant, no commitment.